Flexible work policy

Requesting to adhere

• The standard working hours for full-time employees are equally split by 5 full days. Employees requesting to adhere to the 4 Day Working Week are reducing their work time by 20%. The remaining 80% need to be split by 4 full days. (can be any day in the week)

• Please inform your Manager that you wish to adhere to the policy.
  Communication should be initiated verbally on your 1:1 and then formalized via email to your Manager and the People team, at least one month in advance.

• The standard working hours for full-time employees are 40 hours per week, split by 5 full days. Employees requesting to work part-time schedules will work less than the full-time hours of work.

• Please inform your Manager that you wish to work part-time.
  Communication should be initiated verbally on your 1:1 and then formalized via email to your Manager and the People team, at least one month in advance. The communication must stated the proposed hours to be worked.

Approval

All employees are eligible and there’s no need to get a formal approval from Senior Management.

We are enabling it for everyone!

All employees can request to adhere but it is subject to approval by the Manager considering operational requirements.

Confirmation

• The People team will send you written confirmation in the form of an addendum stating: new working arrangements, pro-rated compensation, the expected start date, and any other relevant information for each type of employment relationship.

If the request is approved by the Manager:

• The People team will send you a written confirmation in the form of an addendum stating: new working arrangements, pro-rated compensation, the expected start date, and any other relevant information for each type of employment relationship.

Compensation and Benefits

• As your worktime will be reduced, your compensation will also be reduced in equal terms. This means a reduction of 20% of the base salary.

• Variable compensation will not be adjusted, it will stay as if you were working full-time.

• The employees will continue to be eligible for the same benefits as full-time employees.

  • Exception: your vacation entitlement will be prorated.

Example:

A full time position:

5 days

2,000€ base salary / month + 100€ lunch allowance / month

Becomes:

4 days

1,600€ base salary / month + 100€ lunch allowance / month

• Part-time employees will be paid on a pro-rata basis, based on the number of hours worked compared to the full-time hours of work.

• Part-time employees may be eligible for benefits, on a pro-rata basis, depending on the terms of their employment agreement.

Schedule

We understand that each employee's situation is unique, and we are committed to finding mutually beneficial solutions that support both the individual's needs and the organization's goals.

However, to ensure the success of this policy all employees that wish to adhere must:

• agree in advance with their Manager which 1 day of the week they wish to be off.

• always work the same days of the week. This means that there will be no “rotation”.

Part-time employees may work a set schedule or a flexible schedule, depending on the employee's availability and the needs of the company.