Remote Work Policy

About this policy

MOSTLY AI is a truly international and fully remote company. This policy sets out the terms for working in your remote workplace.

Who does this policy apply to?

This policy applies to all employees, officers, consultants, self-employed contractors, casual workers, agency workers, volunteers and interns who have successfully completed any applicable probationary period.

Who is responsible for this policy?

Our Managing Directors have overall responsibility for the effective operation of this policy. The Board has delegated responsibility for overseeing its implementation to People and Operations Department. Suggestions for changes to this policy should be reported to the Head of the People and Operations Department.

Any questions you may have about the day-to-day application of this policy should be referred to People and Operations Department in the first instance.

This policy is reviewed annually by People and Operations Department.

Change of Remote Work Address

See here for more information on changes of remote working addresses.

Health and safety

When working from your remote working location you must take reasonable care of your own health and safety and that of anyone else who might be affected by your actions and omissions. You must attend our health and safety courses, read our Health and Safety policy.

You must not have meetings in your remote working location with customers and must not give customers the address or telephone number of your remote working location.

You must ensure that your working patterns and levels of work when working from your remote working location are not detrimental to your health and wellbeing. If you have concerns about your health or wellbeing arising as a result of your workload or working pattern, you should inform your line manager without delay so that we can discuss measures to deal with this.

You must use your knowledge, experience and training to identify and report any health and safety concerns to your line manager or the People and Operations Department.

Equipment and suitable workspace

We will provide the equipment that we consider you reasonably require to work from your remote working location. We will make all necessary arrangements for and bear the cost of installing, maintaining, repairing or replacing (where necessary) and removing equipment from your remote working location. Where equipment is provided, it remains our property and you must:

(a)        ensure it is only used by you and only for the purposes for which we have provided it;

(b)        take reasonable care of it and use it only in accordance with any operating instructions and our policies and procedures;

(c)         make it available for collection by us or on our behalf when requested to do so; and

(d)        not use any personal device or computer for work.

It is your responsibility to ensure that you have a suitable workspace at your remote working location with adequate lighting for working.

If you have a disability you should inform us if you require any specialised equipment to work from your remote working location comfortably. We will bear the reasonable cost (or reimburse you for the reasonable cost) of providing any specialised equipment or making any necessary adjustments to your remote working location to enable you to work from there.

We are not responsible for the associated costs of you working from your remote working location, including the costs of heating, lighting, electricity, broadband internet access. See here for more details on our phone expense policy.

Insurance requirements

We are not liable for any loss, injury or damage that may be caused from any equipment that is not provided by us but required by you to work from your remote working location.

When you are working from your remote working location you are covered by our insurance policy. Any accidents must be reported immediately to the HR Department.

Data security and confidentiality

For our data security and confidentiality policies with regard to remote working, please see the InfoSec Policy.