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Flexible work policy

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MOSTLY AI is committed to enabling employees to balance their work-life!

Our goal is to create a collaborative work environment that enables everyone to be successful and achieve their personal and professional goals.

Under this policy employees can have access to one of two different work arrangements:

  • 4 Day Working Week

  • Part-time

IMPORTANT DISCLAIMER

The purpose of this policy is to ensure the same arrangements are provided globally for all team members planning to work less hours.

However, such provisions are complex and may differ from country to country.

If you are hired via an Employer of Record, the People team will contact the EOR in advance to find out if such arrangements are feasible, and if so, what are the specific procedures in the jurisdiction in which you are hired. You are entitled to and need to comply with your local regulations. They override this internal policy.

This policy is provided for informational purposes and has no legally binding effect on you and MOSTLY AI.

4 Day Working Week Policy

Part-time Policy

Requesting to adhere

  • The standard working hours for full-time employees are equally split by 5 full days. Employees requesting to adhere to the 4 Day Working Week are reducing their work time by 20%. The remaining 80% need to be split by 4 full days. (can be any day in the week)

  • Please inform your Manager that you wish to adhere to the policy.
    Communication should be initiated verbally on your 1:1 and then formalized via email to your Manager and the People team, at least one month in advance.

  • The standard working hours for full-time employees are 40 hours per week, split by 5 full days. Employees requesting to work part-time schedules will work less than the full-time hours of work.

  • Please inform your Manager that you wish to work part-time.
    Communication should be initiated verbally on your 1:1 and then formalized via email to your Manager and the People team, at least one month in advance. The communication must stated the proposed hours to be worked.

Approval

All employees are eligible and there’s no need to get a formal approval from Senior Management.

We are enabling it for everyone!

All employees can request to adhere but it is subject to approval by the Manager considering operational requirements.

Confirmation

  • The People team will send you written confirmation in the form of an addendum stating: new working arrangements, pro-rated compensation, the expected start date, and any other relevant information for each type of employment relationship.

If the request is approved by the Manager:

  • The People team will send you a written confirmation in the form of an addendum stating: new working arrangements, pro-rated compensation, the expected start date, and any other relevant information for each type of employment relationship.

Compensation and Benefits

  • As your worktime will be reduced, your compensation will also be reduced in equal terms. This means a reduction of 20% of the base salary.

  • Variable compensation will not be adjusted, it will stay as if you were working full-time.

  • The employees will continue to be eligible for the same benefits as full-time employees.

    • Exception: your vacation entitlement will be prorated.

Example:

A full time position:

5 days

2,000€ base salary / month + 100€ lunch allowance / month

Becomes:

4 days

1,600€ base salary / month + 100€ lunch allowance / month

  • Part-time employees will be paid on a pro-rata basis, based on the number of hours worked compared to the full-time hours of work.

  • Part-time employees may be eligible for benefits, on a pro-rata basis, depending on the terms of their employment agreement.

Schedule

We understand that each employee's situation is unique, and we are committed to finding mutually beneficial solutions that support both the individual's needs and the organization's goals.

However, to ensure the success of this policy all employees that wish to adhere must:

  • agree in advance with their Manager which 1 day of the week they wish to be off.

  • always work the same days of the week. This means that there will be no “rotation”.

Part-time employees may work a set schedule or a flexible schedule, depending on the employee's availability and the needs of the company.

Workload and productivity

Employees working under this policy are expected to maintain the proportional level of workload and productivity as employees on a full-time schedule. Any issues with workload or productivity should be raised promptly and professionally to their Manager and the People team.

Duration

While we know that life can change fast, we aim for the change to last at least 3 months.

Evaluation

This policy will be evaluated periodically to ensure its effectiveness and sustainability.

Any necessary adjustments will be made based on the feedback of employees and management.

Alternatively, if you are looking for a one off / occasional arrangement, our Unpaid Leave might be just the right fit for you!

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