We introduce some changes to the entry form in Spendesk to make it easier for you to assign invoices to the right cost centers and expense categories. Please find additional information below:
Cost Center:
In general all invoices and expenses should be submitted to your own cost center.
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department cost center
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Please note that in 2023 you also book Learning & Development and Benefits expenses (such as Home Office Stipend) under your department cost center and no longer under HR/People!! |
There are a few exceptions from this rule:
When you submit your monthly invoice as a contractor - please use the
cost center
“Your Department - External Contractor - xxx1”,
expense category “External Contractor - 205”
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All other invoices should be filled under the “DEPARTMENT” “Your Department” cost center and the respective expense category. |
All expenses in regards to our Company Events - such as the January retreat or the summer party - Offsites should be booked under the
cost center
“People - 6300”,
expense category ”Travel & Expense - 634”,
Sub Cost Center “Events & Offsites - 6310”
Same applies for all costs in regards to our Mgmt. Offsites. Please use the cost center “HR” and the expense category ”Events & Offsites”.
Travel expenses occuring during trade shows or similiar marketing events should be booked under the
cost center
“Marketing - 5200”
expense category “Marketing Events - 525”.
Expense Category:
Please see the list of all expense categories - please be aware that not all categories are available for all cost centers.
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