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Whenever possible use a Spendesk virtual card to book travels
Whenever possible add the company details to the invoice. We need this in order to be able to include these expenses into our company accounting and in some cases to get tax credits. This will always be possible for hotel invoices.
The correct company address and VAT must be noted on each invoice.
For EMEA:
Name: MOSTLY AI Solutions MP GmbH
Address: Landstraßer Hauptstraße 71/2, 1030 WienAm Belvedere 10, 1100 Vienna, Austria
VAT: ATU72118727
For the USA:
MOSTLY AI Inc., 919 North Market Street, Suite 950, City of Wilmington, DE 19801, USA
Tax Number: 84-3594059
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An employee, returning from a business trip shall report the expenses within 1 week of his/her/their return. For reporting business trip expenses, Spendesk or an alternative app defined by MOSTLY AI shall be used. It’s recommended to install the respective app before going on a business trip and process all the receipts/bills directly after incurring the expenses. It’s simple and quick: just take photos with the app, enter basic information and you are good to go.
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MOSTLY AI will cover and reimburse all reasonable costs during a business trip, therefore the employee is not entitled to claim additional per diem payments.
Travel Expenses Incurred by Contractors
Whenever travel expenses are incurred by contractors (e.g., accommodation or flights to MOSTLY AI offices), they need to include such travel expenses in their monthly invoices. The approval procedure for contractors is like the one for regular employees.
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Other business expenses
Internet connectivity at home
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