What | Where / How |
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Prepare onboardings | |
Provide regular feedback | Have 1:1s with direct reports at least once per week |
Manage performance reviews & Support development plans | Formally 2 times per year but should be an ongoing process. |
Co-manage compensation & PSOP reviews | 1 time per year |
Become familiar with the different types of employment | MOSTLY can offer 4 types of relationship: Employee hired by MOSTLY AI Solutions MP GmbH in Austria Employee hired by MOSTLY AI Inc. in USA Freelance contractor anywhere apart from Austria and USA Employer of Record (EOR) anywhere apart from Austria and USA
See an overview /wiki/spaces/MH/pages/604012591 here and note the differences on several content in the Employee Handbook (ex. policies in Austria, absences on EOR) |
Learn about Business Performance Management | See how we use /wiki/spaces/Public/pages/897122378. For ex. you will need this knowledge to set goals with your direct reports during performance reviews |
Manage attendance | Employees based in Austria: |
Manage time off | Employees hired in Austria and USA, and Freelances: Employees hired via an Employer of Record (EOR): |
Manage special leaves | Parental Leave: Ensure that you and the employee are informed about the parental policy and due procedures. Prepare the Out of Office coverage - how will your team prepare for the absence of this person. Define a communication plan with the employee during the absence - this should be completely optional and flexible once the baby arrives, to ensure that we prioritize the needs of the employee. Give our congratulations to the family when time is due, and send a MOSTLY AI ‘baby shower gift - ensure that this is arranged ahead of time with the People Team. Prepare the return of your employee ahead (keep a written list of relevant items that happened during the leave), by preparing an “re-onboarding” plan if needed.
Sickness Leave: Sickness leaves longer than 3 days must be booked on Personio with a medical certificate attached. Prepare the Out of Office coverage - how will your team prepare for the absence of this person. Extremely long (+ 3 weeks) sickness leaves should be managed on a case by case scenario in cooperation with the People team.
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Recognize and reward | Encourage the recognition and reward team members for their hard work and contributions. Celebrate successes and milestones as a team. |
Foster social events / team buildings/wiki/spaces/Public/pages/897126912 | Ideas for teams to gather virtually |
Promote Diversity, Equity, Inclusion & Belonging (DEIB) | It’s crucial for Leadership to promote DEIB initiatives and setting the right tone: |
Address People-related requests, issues, challenges | In cooperation with the People team, address topics - ex. Unpaid leave, Part-time work, Underperformance - with the utmost care and diligence. |
Prepare offboardings | After receiving the resignation letter or informing the employee about the termination, please inform the rest of the team / department. Don't wait too long! Please inform the rest of the team in a timely and transparent manner. The news will then be shared by Tobi in the following STATUS meeting. Complete the /wiki/spaces/Public/pages/897126410 assigned on Personio (ex. knowledge transfer, farewell message, etc)
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